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Scholarship Policies

AWARDING STIPULATIONS

  • Engineering scholarship support is for engineering majors only. It is unethical to accept scholarship funding from the College of Engineering if not pursuing a degree path within the college.
  • Misrepresentation of major for scholarship purposes is considered a violation of UA’s Academic Integrity Policy.
  • Engineering scholars are expected to write an annual letter of thanks to the donors whose contributions make the Engineering Scholarship Program possible. Students having a merit-based, four-year award package will be prompted to submit a draft of the letter by their Crimson email each fall semester. For scholarships not awarded as part of a merit-based, four-year package, thank-you letters will be requested at the time of the award.

ADVISING AND REGISTRATION

  • Scholars must be cleared to register by an engineering advisor. Scholars must register in accord with their designated engineering advisor’s recommendations each semester. It is not appropriate for a student in receipt of College scholarship funding to obtain advising/registration clearance from another UA academic advising center.
    • Exception for freshmen with an undesignated engineering major: Freshmen not sure if engineering or computer science is the right degree path and still considering other academic programs may consult other advising departments while researching options. However, course schedules must still be approved by an engineering advisor.
    • Exception for double-majors: Those with another academic major outside the College of Engineering must designate engineering as the primary major. Engineering course requirements must take precedence over secondary major program requirements. Scholars may consult their secondary major department for advising in that program, but course registration must be cleared through the College of Engineering.
  • Scholars must maintain enrollment in a degree program offered by the College of Engineering. Changing to a major outside of the College will result in immediate severance of scholarship support from the College.

COMMUNICATION

  • Crimson email is the official method of contact for the Engineering Scholarship Program. Advisories, directives, inquiries and scholarship retention notices are all communicated via this method. It is the scholar’s responsibility to check email on a regular basis to ensure receipt of essential communication from the Engineering Scholarship Program office.
    • Scholars should add the email address for the scholarship coordinator, Saskia Clayton at sclayton@eng.ua.edu, to their contacts within Crimson email.
    • Do not filter out messages from the “eng.ua.edu” domain.
  • When a response is required, it is expected scholars reply by the deadline specified or in an otherwise timely manner, within three business days.
  • For question not addressed on the website, submit an inquiry via the Engineering Scholarship Program contact page.
    • TIP: Do not rely on word of mouth. Ask questions here or email Saskia via official Crimson email account. Written documentation allows for more efficient dissemination of information and ensures consistency between the College and students.

PROGRESS TOWARD ENGINEERING DEGREE

  • Scholars must declare a major within the College of Engineering prior to the start of their third semester at the University. Undesignated Engineering majors will be disqualified from receiving College scholarship support at that point.
  • The College of Engineering requires students on scholarship make adequate progress toward an engineering or computer science degree. It is only when students enroll in courses with engineering prefixes or in course combinations specifically and uniquely required of engineering degree programs that the College would agree progress was being made. Basic science, math and elective coursework is considered core curriculum for all college students and does not fulfill Engineering scholarship retention requirements.
  • Students in the Engineering Scholarship Program are required to maintain a 3.000 cumulative institutional (UA) GPA. Transfer credit averages are not considered.
    • Scholars who need help with studies can take advantage of the Center for Academic Success for learning strategies and free tutoring in a variety of subjects.

DEFERRALS

  • University- and College-level scholarships for students participating in the Cooperative Education and Professional Practice Program will be deferred by default during work rotation semesters. It is no longer required for scholars to submit a scholarship deferment request form when registering for Co-op. Upon receiving your job placement, the Co-op office will communicate a deferment request on behalf of students.
    • Scholarships from outside sources must be addressed independently. Directly contact the awarding agency and the Student Receivables department to ensure deferrals of any outside awards are processed appropriately.
  • If deferring for any other reason, scholars must submit a request through MyBama by navigating from the “Academics” tab to the “Scholarship” pane and click the link for the “Scholarship Deferral Request Form.”
  • Scholars considering taking courses during a deferral period should mention this in the request. Whether a scholar can take classes during a scholarship deferral period depends on the type of award being deferred and the nature of the deferral request. Determinations will be made on a case-by-case basis.
  • Effective fall 2015, deferral requests submitted after the last day to drop/add for the current semester will not be granted.
  • Exceptions for medically related deferral requests submitted after deadline may be considered.

PROBATION AND APPEALS

  • Recipients of Engineering Scholarship Program awards are subject to GPA review at the conclusion of each spring semester. Scholars having a cumulative institutional (UA) GPA less than 3.000 will be placed on scholarship probation with the College of Engineering for their next regular academic semester.
  • When on scholarship probation, the student will receive scholarship funding for the probationary semester, provided the student is registered for an approved course load. The student must earn at least a 3.000 term GPA for the probation semester in order to continue on scholarship.
    • If the cumulative institutional (UA) GPA returns to the 3.000 level, scholarship support from the College of Engineering is reinstated.
    • If the cumulative institutional (UA) GPA does not return to the 3.000 level, but the term GPA indicates academic improvement, the student may be offered an additional probationary semester to continue improving the cumulative GPA.
    • If neither the cumulative institutional (UA) GPA nor the probationary term GPA reaches the 3.000 level, scholarship support from the College of Engineering is canceled.
  • If both University- and College-level scholarships are canceled as a result of low GPA, students may appeal this decision at the University level, per instructions provided in the cancellation notice from the Undergraduate Admissions scholarship office. The College of Engineering will typically adhere to the decision rendered.
    • If an appeal is denied by the University, or you have no University-level scholarships under consideration, students may then seek appeal for their College of Engineering award(s) directly with the Engineering Scholarship Program office.
  • Regardless of GPA or probation status, College of Engineering scholars found to be registered for unapproved course loads will be issued a Progress Warning. Conditions for scholarship renewal under a Progress Warning are case-dependent, subject to review for compliance, and in certain cases, may result in retroactive scholarship cancellation of that semester’s award if the student fails to complete agreed-upon coursework. Further details would be provided upon receipt of the Progress Warning notice.